Meet us at BIAN 2025

Meet us at AFP 2025 - Booth 754

Meet us at SIBOS 2025 - Booth B082

Contact Us
Contact Us
Menu Example
Menu Icon

Empowering Businesses with Seamless e-Invoicing in the KSA

Drive efficiency and stay fully compliant with KSA e-Invoicing standards

e-Invoicing in the Kingdom of Saudi Arabia

The Kingdom of Saudi Arabia (KSA) implemented its e-invoicing mandate on December 4, 2021. The General Authority of Zakat, Tax, and Customs (ZATCA) defines e-invoices as “A tax invoice that is generated in a structured electronic format through electronic means. A paper invoice that is converted into an electronic format through coping, scanning, or any other method is not considered an electronic invoice.”

ZATCA rolled out e-invoicing in two phases: Phase 1 began on December 4, 2021, for all resident taxpayers and parties issuing invoices on behalf of VAT-registered suppliers. Phase 2 started on January 1, 2023, requiring integration with ZATCA’s Fatoorah portal and adherence to prescribed formats.

Key Objectives of the e-Invoicing Mandate

  • Eliminate error-prone manual invoice processing and reconciliation
  • Address the issues of tax evasion and fake invoices
  • Minimize the shadow economy
  • $ Ensure tax compliance and transparency

Scope of e-Invoicing

  • The e-invoicing regulations applied to two categories of entities/individuals:
  • All taxpayers subject to value-added tax residing in KSA; and
  • Any party that issues a tax invoice on behalf of a taxpayer who is subject to VAT.
  • Currently, taxpayers who are not residents of KSA are excluded from the e-invoicing requirement.

What Does it Mean for Organizations

All business entities, including banks & financial institutions in the KSA are now required to issue, receive, and store e-invoices. This represents a significant shift for most organizations, as they must maintain business continuity and deliver seamless customer experiences. Organizations must also keep up and comply with evolving e-invoicing rules as ZATCA continues to make amendments to electronic invoicing (e-invoicing) Implementation Resolution.

It is important to understand that data elements required for e-invoicing are a sub-set of the data processed in the VAT system. To comply with the e-invoice regulations, banks or business entities must ensure that the accounting/billing system for VAT compliance or the VAT engine is integrated with the e-invoicing system.

SunTec e-Invoicing for Organizations

SunTec e-Invoicing can be integrated seamlessly with existing accounting systems or with our VAT engine within a matter of weeks without disturbing the existing IT landscape. Banks and organizations can electronically generate and exchange e-invoices to comply with ZATCA rules.

Our strong focus on the banking sector and rich experience of having deployed our VAT product for over 35 banks across the Middle East stands testimony to our sound market and domain understanding. It also positions us to help our customers to meet this mandate and comply smoothly with the Kingdom’s e-invoicing regulations.

The SunTec e-Invoicing Advantage

Seamless Integration with Taxpayer Systems
  • Standard interfaces make the product system agnostic
  • Multi-channel interfacing options: Feed, Database Staging (Push and Pull), and Online Processing via API
  • Full integration with the ZATCA portal for E-invoice Generating Solution (EGS)
  • All data-level validations are performed upfront during invoice processing, preventing failures at ZATCA
  • Configurable criteria for generating both Standard and Simplified e-invoices and e-notes
  • Compliance with ZATCA specifications for technical components like UUID, Hash, Invoice Counter, and QR Code for Simplified Invoices
  • Pre-packaged ZATCA standard codes to ensure accuracy
  • Generation of both summary and transaction-level e-invoice and e-note XMLs
  • Multi-currency support for e-invoices and e-notes
  • Generation of compliant B2C e-invoices and e-notes, reported to ZATCA within 24 hours
  • Size threshold-based splitting of e-invoices
  • Generation of XML-embedded PDF/A-3 invoices and credit notes
  • Configurable rules for futureproofing the system
  • Automated receipt of transactions from taxpayer systems, processing, e-invoice generation, and seamless integration with the ZATCA portal
  • Automated logging, monitoring, and reprocessing of e-invoicing technical errors
  • Automatic email alerts with process execution details sent to a pre-configured user group
  • Configurable, business entity-specific template-based PDF/A-3 generation
  • PDF/A-3 invoices and credit notes available in Arabic, or Arabic + English, based on customer preference
  • Automatic emailing of PDF/A-3 invoices and credit notes to customers
  • API access for customers to download PDF invoices and credit notes via online channels
  • Regeneration of PDF/A-3 invoices and credit notes as needed
  • Standard MIS reports for e-invoice and e-note generation, failures, and exchanges
  • Configurable, template-based data extraction

Get in touch to begin your e-invoicing journey today!

Resources to Help Navigate Your e-Invoicing Journey

Navigating e-Invoicing Globally: Eight Essential Factors to Guide Your Decision

After the disruption caused by the pandemic, the world is now facing new challenges in the form of escalating geopolitical tension

Read Now

Banking on Augmentation: The Business Transformation Case

In this podcast, our speakers explore core augmentation, delving into its nuances such as pricing strategies, compliance, and ecosystem integration.

Listen Now

Navigating e-Invoicing Globally: Eight Essential Factors to Guide Your Decision

After the disruption caused by the pandemic, the world is now facing new challenges in the form of escalating geopolitical tension

Read Now

Make a Smooth Transition to Mandatory e-Invoicing in the Kingdom of Saudi Arabia

The Kingdom of Saudi Arabia will go live with its e-invoicing mandate with effect from 4 December 2021.

Read Now

SunTec Helps Saudi Arabia’s Top Bank to Complete e-Invoicing and ZATCA Integration Ahead of Time

A leading financial institution in the Kingdom of Saudi Arabia (KSA) was looking for a reliable and compliant e-invoicing

Listen Now

Take the first step towards e-invoicing excellence.

Download Brochure

KSA (Saudi Arabia) e-Invoicing FAQs

1. What is e-Invoicing in Saudi Arabia?

E-invoicing in Saudi Arabia is the digital issuance and processing of tax invoices as per the Zakat, Tax and Customs Authority (ZATCA) regulations in Saudi Arabia. Learn more

Phase 1 (Generation phase) of KSA e-invoicing regulations began on December 4, 2021, and Phase 2 (Integration phase) is being rolled out in waves for different business categories.

All VAT-registered businesses in Saudi Arabia must comply with KSA VAT e-invoicing requirements, including integration with ZATCA’s platform.

The KSA framework uses a Clearance and Reporting model, where invoices must be validated or reported to ZATCA in near real-time as part of the ZATCA e-invoicing solution designed to enhance transparency and compliance.

Invoices must be generated in XML format (specifically ZATCA’s structured format). PDFs are only supplementary and not valid alone.

SunTec offers pre-integrated support for ZATCA compliance, covering invoice generation, encryption, QR code embedding, and real-time transmission as part of its comprehensive e-invoicing solutions for Saudi businesses. Explore KSA Solution

These include regulatory compliance, fraud prevention, streamlined reporting, and reduced manual intervention.

Visit the Saudi Arabia e-invoicing page on SunTec’s website to request a personalized demo or download solution details. Request Demo

Connect With Our
E-Invoicing Experts
Connect With Our
E-Invoicing Experts

Generic selectors
Exact matches only
Search in title
Search in content
Post Type Selectors